At Talenthub, we understand the importance of protecting your personal information and are committed to safeguarding your privacy. This Privacy Policy explains how we collect, use, and disclose personal information from our users and visitors to our website, and online services (collectively, the “Services”).
By using our Services, you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not use our Services.
This Privacy Policy applies to personal information collected by Talenthub through our Services and does not apply to any third-party websites, applications, or services that may be linked to or from our Services. We encourage you to review the privacy policies of those third-party services before providing any personal information.
We may update this Privacy Policy from time to time to reflect changes in our privacy practices or legal obligations. We will notify you of any material changes to this Privacy Policy by posting a notice on our website or through other means, such as email. Your continued use of our Services following the posting of changes to this Privacy Policy means you accept those changes.
We understand that you may have concerns about the personal data you share with us. We want to be transparent about what data we collect and how we use it. Personal data is any information that can be used to identify you, such as your name, email address, or payment information.
We keep and use only personal data that you've provided directly, or when it's clear they were left for processing by us when provided. We may use the following types of data for the purposes set out in this Privacy Policy:
- Name
- Email address
- IP address
- The way you navigate through our service
- Statistics as to how you use the service
We collect this data for the following purposes:
- To provide you with our services
- To personalize your experience with our services
- To analyse how you use our services and identify areas for improvement
- To send you important account information and updates
We use cookies on our website to provide you with a better user experience. Cookies are small text files that are placed on your computer or mobile device when you visit a website. We use cookies to remember your preferences and settings, to analyze how our website is used, and to personalize your experience.
The legal basis for processing your personal data is consent. We obtain your consent when you visit our website and accept our offer to use our service. You have the right to withdraw your consent at any time. If you wish to withdraw your consent, please contact us at dpo@talenthub.io.
To access our service, you must register a user first. When you register, we collect personal data associated with the username you choose to share with us. This allows us to personalize your experience and keep you informed about updates to our service.
We will not disclose your personal data to third parties (other than the below listed) unless it is necessary to fulfill our agreement with you, or we are legally required to do so.
If we suspect fraudulent or abusive behavior related to the Talenthub feedback application, we may share your personal data with relevant authorities.
As a user of our platform, you agree to use the platform in a responsible and ethical manner. You agree not to use the platform to engage in any activity that violates any laws, infringes upon the rights of others, or interferes with the operation of the platform or any related services.
Furthermore, you agree to abide by the following guidelines:
- After registering a user: Do not provide or post any personal identifiable information on the platform, including but not limited to your full name, home address, phone number, email address, social security number, or any financial information unless specifically asked to do so.
- Do not copy and paste any contact details of a hiring manager or contact person from a job posting into the platform.
- Do not engage in any activity that violates any laws, regulations, or the rights of any person or third party.
- Do not attempt to access any part of the platform that you are not authorized to access.
- Do not engage in any activity that could harm, disable, overburden, or impair the platform or interfere with any other user's use of the platform.
We reserve the right to investigate and take appropriate action against any user who violates these guidelines, including but not limited to terminating their account and reporting their activity to law enforcement authorities.
We may use third-party service providers to help us operate our website and provide our services. These third-party service providers may have access to your personal information in order to perform tasks on our behalf. We strive to ensure that all third-party service providers we work with are reputable and have adequate security measures in place to protect your personal information.
Currently, we work with the following third-party service providers:
- Juice.io: We partner with Juice.io to provide job-matching services. If you choose to use this service, we will share your name and email address with Juice.io to make the onboarding process easier. Please note that this is an optional feature and we will only share your personal information if you choose to use it. Juice.io's privacy policy can be found on their website.
- Mailchimp: We use Mailchimp for our email correspondence with users, this among others include welcome messages, notifications about profile deletion requests from users, etc.. Mailchimp's privacy policy can be found on their website.
- Google Big Query: We use Google Big Query to analyze and report on user data and behavioral patterns from the use of our products. The analyses are used for product development and reporting purposes.
Please note that our use of third-party service providers may change over time. We will update this section of our privacy policy accordingly and notify you of any significant changes.
We take the security of your personal data seriously and have implemented measures to protect it from unauthorized access, use, disclosure, alteration, and destruction. We use industry-standard security practices and technologies to safeguard your personal data.
However, no transmission over the internet or electronic storage system is completely secure. Therefore, we cannot guarantee absolute security of your personal data. We encourage you to take steps to protect your personal data, such as using strong and unique passwords, logging out of your account when you finish using our service, and keeping your account information confidential by not sharing your credentials with anyone else.
If you have reason to believe that your personal data has been compromised, please contact us immediately so that we can take appropriate action.
Personal data provided by you will be stored in your account until the account is terminated or removed. However, in certain cases, we may need to store your data for a longer period of time to comply with legal requirements.
If you share personal data with us via contact forms or email, we will retain the data for as long as necessary to provide a complete response or handle your request. Once the purpose of the data collection has been fulfilled, we will delete the information unless we are required by law to keep it for a longer period of time.
We have appointed a Data Protection Officer (DPO) to oversee our data protection responsibilities and ensure that we are processing your personal data in accordance with applicable data protection laws and regulations.
Our DPO can be contacted by emailing dpo@talenthub.io. If you have any questions or concerns regarding the processing of your personal data or would like to exercise any of your data subject rights as outlined in this Privacy Policy, please contact our DPO.
Our DPO's responsibilities include:
Monitoring our compliance with applicable data protection laws and regulations;
Providing advice and guidance on data protection matters to employees and other individuals whose personal data we process;
Coordinating with regulatory authorities in the event of a data protection breach; and
Serving as a point of contact for individuals whose personal data we process regarding any questions, concerns, or requests related to their personal data.
Please note that our DPO is not responsible for handling any customer service or technical support inquiries. If you have a question or concern that is unrelated to data protection or privacy matters, please contact our customer service team at contact@talenthub.accademy.
As a data controller, we respect your right to privacy and understand that you have certain rights under applicable data protection laws. This section describes your data subject rights and explains how you can exercise them.
Right to Access
You have the right to request access to the personal data that we hold about you. If you wish to exercise this right, you can submit a request to us using the contact details provided at the end of this Privacy Policy. We will respond to your request within the timeframes required by applicable data protection laws.
Right to Rectification
If you believe that any of the personal data that we hold about you is inaccurate, you have the right to request that we rectify it. You can submit a request to us using the contact details provided at the end of this Privacy Policy. We will respond to your request within the timeframes required by applicable data protection laws.
Right to Erasure
You have the right to request that we delete the personal data that we hold about you in certain circumstances. If you wish to exercise this right, you can submit a request to us using the contact details provided at the end of this Privacy Policy. We will respond to your request within the timeframes required by applicable data protection laws.
Right to Restrict Processing
You have the right to request that we restrict the processing of your personal data in certain circumstances. If you wish to exercise this right, you can submit a request to us using the contact details provided at the end of this Privacy Policy. We will respond to your request within the timeframes required by applicable data protection laws.
Right to Data Portability
You have the right to receive a copy of the personal data that you have provided to us in a structured, commonly used, and machine-readable format. If you wish to exercise this right, you can submit a request to us using the contact details provided at the end of this Privacy Policy. We will respond to your request within the timeframes required by applicable data protection laws.
Right to Object
You have the right to object to the processing of your personal data in certain circumstances, including where we process your personal data for direct marketing purposes. If you wish to exercise this right, you can submit a request to us using the contact details provided at the end of this Privacy Policy. We will respond to your request within the timeframes required by applicable data protection laws.
Right to Withdraw Consent
If we are processing your personal data based on your consent, you have the right to withdraw your consent at any time. If you wish to withdraw your consent, you can submit a request to us using the contact details provided at the end of this Privacy Policy. Please note that withdrawing your consent will not affect the lawfulness of any processing that we have carried out based on your consent before you withdrew it.
Contact Details
If you wish to exercise any of your data subject rights, or if you have any questions or concerns about how we process your personal data, please contact us using the following details:
We will respond to your request or query within the timeframes required by applicable data protection laws. Please note that we may need to verify your identity before we can fulfill your request.
We reserve the right to make changes to this statement at any time. If we make any material changes, we will notify you via email or other means of communication, and the updated statement will be effective immediately upon posting.
We encourage you to review this statement regularly to stay informed of any updates. By continuing to use our service after any changes have been made, you agree to the updated privacy statement.
Talenthub.io A/S
Skelbækgade 4, 4. Tv.
1717 Copenhagen V
Denmark
hello@talenthub.io
CRN (CVR): 38623508
Our mission is to help candidates prepare for their next job interview and to help them successfully land their next job. Our service is designed to promote opportunities for the candidate and our members by giving them access to valuable tools, videos, questionnaires, etc. which in turn helps them to prepare better for the next step in their career.
It is important for us that you take your time to read these terms where we will inform you about the handling of your personal information. The privacy policy describes what information we are gathering and with whom we potentially are sharing personal information with.
When you use Talenthub’s services you will get a personal user profile which forms the basis for all the services you can get through Talenthub. You are therefore not anonymous to us – we must be able to help you use the services – but you can be anonymous to everyone else.
Data and the processing of personal data is part of our DNA, and we have always taken good care of that type of information. We understand how important it can be to remain anonymous. You can therefore trust that we process your information in a secure, confidential and, for you, transparent manner.
The data controller is:
Talenthub.io A/S
Skelbækgade 4, 4. tv.
1717 København V.
Danmark
E-mail: hello@talenthub.io
CVR: 38623508
The collection of information on Talenthub takes place within the framework of the applicable legislation.
When you create a user profile, or have one created automatically in connection with registering for one of our services, we save your name and email address.
The purpose of the registration is of course so Talenthub can offer you services that are as relevant to you as possible, and since your user profile is the starting point for all your services with us, it is a good idea to keep it updated.
Deleting user profile
When you wish to delete your user profile yourself, your user profile will be marked for deletion for 3 months. It is then permanently deleted. The reason for this is to minimise the risk of misregistered deletions.
How to correct/delete your user profile
You can delete your profile at any time by contacting Talenthub at contact@talenthub.academy to let them know that you wish to delete your profile. After that, we only store the personal data that we may be obliged to according to applicable legislation.
When you choose to answer interview questions, Talenthub stores the questions and answers that you type into our interview practice tool, with your user ID. This is to be able to allow you to access the information later if you wish to review it. We therefore need to keep the data associated with your user to provide a 'personalised experience'. If you decide to delete the data in the UI, we will dissociate it with you, but might store it for training our models, or for analytic purposes.
To protect your privacy, please refrain from entering any personal identifying information (such as your name, email address, or phone number) in open text fields when answering practice questions
Which personal information does Talenthub process?
Talenthub only collects the information necessary for the service(s) you choose to use. We collect the following general personal data: e-mail address and name.
In addition, we process: information about which features you are using, and how you are navigating on the platform, login information for your user profile, cookies, IP address, etc.
**
Sensitive and confidential information**
You may not enter or upload sensitive personal data, which for example relates to religion, race, political relations, trade union relations, sexual orientation or health information on Talenthub. We are not allowed to register this kind of information, and if we become aware that it exists, we will remove it immediately.
If you have a secret address or a secret telephone number, you must not enter or upload this confidential information.
Where is your information stored?
When Talenthub is the data controller for your personal data, the information is stored in Talenthub's systems, which are provided by Amazon Web Services, Frankfurt, Germany.
Disclosure of information
In certain cases, Talenthub passes on the personal data that we process about you. Your personal data may be disclosed to: (i) companies that use our services; including CV database, online applications for recruitment, or (ii) suppliers we work with to support our business (e.g. suppliers of services, technical support, delivery services and financial institutions), or (iii) in connection with sales, tasks or other transfer of the content on the website, or (iv) if required by a court order or applicable law, or (v) in connection with research projects.
The disclosure will take place to the extent and to those necessary to perform the service that you request and in connection with the use of our products or similar services that require us to use your information.
When we process your information, you have a number of rights. If you want to make use of your rights, you must contact us at dpo@talenthub.io.
You have the right to see (get insight into) the information that we process about you.
You have the right to have incorrect information about yourself corrected.
You have the right to have information about you deleted. If there are legal requirements that oblige us to retain the information for a certain period of time, deletion can only take place after this period has expired.
In certain cases, you have the right to have the processing of your personal data limited and to object to the processing.
In certain cases, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to have this personal data transferred to another data controller.
If you have questions about your rights, including the exercise of these or about this privacy policy, please contact Talenthub's data protection advisor Rune Werliin at dpo@talenthub.io.
You have the right to lodge a complaint with the Danish Data Protection Authority if you are dissatisfied with the way we process your personal data. You will find the Data Protection Authority's contact information at www.datatilsynet.dk.
You can always view and correct your information by contacting Talenthub via support@talenthub.io.
General information on deletion
You can delete your information at any time by sending an email to contact@talenthub.academy requesting your account and information to be deleted.. We process your personal data in our system as long as we have a concrete, objective purpose for this, and your data is in our system until you have asked us to delete it, or until deletion deadlines define that the data is deleted.
If you want us to delete all the registered information about you, please contact us in writing at dpo@talenthub.io.
Deletion deadline when deleting a user profile
When you wish to delete your user profile yourself, your user profile will be marked for deletion for 3 months. It is then permanently deleted. The reason for this is to minimise the risk of misregistered deletions.
Anonymised data is collected about your use of Talenhub’s services. This is done solely for statistical purposes and to improve our service. This anonymised data cannot be attributed to you.
When you visit our website, we and third parties can set cookies on your terminal equipment. Use of cookies may result in the processing of your personal data. Read more in our Cookie Policy.
We use a variety of technical and organisational measures to ensure that your personal data is secure. For example, we use SSL encryption to secure data in transit, firewalls to prevent unauthorised access to our systems, and intrusion detection software to identify and respond to potential threats. We also have manual security procedures in place to help protect the accuracy and security of your personal information.
We reserve the right to remove your information in case of misuse or use for unauthorised and/or criminal purposes.
If you have questions about our services or need help, please feel free to contact us. Write to contact@talenthub.academy.
Talenthub wants to offer a service that gives you the best possible experience. To do so, we use technologies that may collect information about you and how you and others use Talenthub's website.
For example, we use cookies that allow you to watch videos. We also use cookies to track how many people visit Talenthub and how our website is used. This allows us to develop the content and make our services intuitive to use.
Talenthub uses its own cookies and cookies from partners, so-called third-party cookies. Partners can use cookie data for targeted marketing on platforms of their own and others’ platforms. You can see which partners use cookies and for what purposes under the section What are the different cookies used for?
Until you have given your consent, Talenthub may not use anything other than necessary cookies. Therefore, we ask for your consent to use cookies when you visit Talenthub for the first time. If you accept cookies, cookies are stored on your computer, tablet, mobile or other electronic device.
You can always revoke your consent by sending an email to contact@talenthub.academy
We have grouped our cookies into these categories:
- Necessary cookies: Make the website work
- Functional cookies: Enhance website functionality and personalise the user experience
- Statistical cookies: Track how you use the website
- Marketing cookies: Used for advertising
You can read more about the individual types of cookies below.
A cookie is a file that is stored on your computer, tablet, mobile or other electronic device when you visit Talenthub's digital services.
A cookie may contain a randomly generated ID that makes it possible to recognise your computer and gather information about which pages and features you visit.
Cookies can do different things. Some cookies ensure that a website works as intended, while others may store information about your behaviour to provide you with targeted advertising. You can see a description of the different types of cookies below.
This policy also covers other forms of data collection, e.g. via so-called scripts and pixels. Data collection only happens for the purposes you have consented to.
Below, you can read more about the different types of cookies.
Necessary cookies: Make the website work
Necessary cookies are technical cookies that make the website work.
Technical cookies mean that you do not have to enter your login details because the website remembers them from last time. These cookies also ensure that Talenthub is displayed correctly by activating basic functions. The website cannot function properly without these cookies, which means that you cannot opt out of this type of cookie.
When you log in via Google, Facebook or Apple necessary cookies are used. Beyond this, partners do not use necessary cookies.
Necessary cookies are used by Talenthub and the following partners:
| Name | Purpose | Duration | Privacy Policy |
|---|---|---|---|
| strapi_jwt | Session cookie for authentication of users. | Session | https://candidates.talenthub.academy/privacy-policy |
Functional cookies:
Functional cookies: Enhance website functionality and personalise the user experience.
Functional cookies are an essential part of our website's operation. These types of cookies allow us to provide enhanced functionality and personalisation for our users, making their experience on our website smoother and more enjoyable.
Functional cookies are used to remember user preferences and settings, maintain login sessions, and provide insights into how users interact with our site.
Functional cookies are used by Talenthub and the following partners:
| Name | Purpose | Duration | Privacy Policy |
|---|---|---|---|
| Vimeo | To allow essential functionality using the vimeo video player. | Session | https://vimeo.com/privacy |
Statistical cookies: Track how you use the website
Statistical cookies are used, for example, to track how long you have been on a given website and to track which pages you visit and in what order.
The information helps us understand how users interact with the website by collecting and reporting information anonymously. They form part of analyses that contribute to improving content and user experience, as well as market analyses.
Statistical cookies are used by Talenthub and the following partners:
| Name | Purpose | Duration | Privacy Policy |
|---|---|---|---|
| Vimeo | Collection of information about video performance for analysis and reporting purposes | https://vimeo.com/privacy | |
| Google Analytics | Collection of information about users and their activity on the website for analysis and reporting purposes | https://policies.google.com/privacy |
In connection with a visit, your computer, tablet or mobile shares, among other things, your IP address and location data. Talenthub is also informed about what type of computer, phone and operating system you are using.
Fundamentally, there are two types of cookies – temporary (session) and permanent (persistent). Temporary cookies are linked to the current visit and are deleted automatically when you leave Talenthub's website. Persistent cookies are, however, stored on your device. Persistent cookies delete themselves after a certain period of time but will be renewed every time you visit Talenthub's website.
The only way to disable cookies is to delete your user account on the platform. If you wish to delete your account, you can send an email to contact@talenthub.academy
Talenthub makes use of components that involve companies other than Talenthub. When using these third-party cookies, information about your use of our digital services and technical information about your device is collected for the purpose of compiling statistics and targeting advertisements at you.
For this storage and collection of information, Talenthub is the joint data controller, along with the supplier of the third-party cookies in question. Talenthub, however, is not responsible for the further processing of the information collected by third parties. You can read more about the processing of personal data in the third parties' own personal data policies, to which links are provided in the section What are the different cookies used for? If you wish to exercise your rights, which includes gaining insight into the information that these companies process about you, you must use the contact information provided in the privacy policies of the companies concerned.
It is possible to link a Facebook, Google or Apple login with Talenthub's login system, but it is not a prerequisite for using Talenthub's login. It is up to you to decide whether you want to use this function.
If you do decide to use this function, Facebook, Google or Apple will receive technical data about your browser and IP address, and Facebook, Google or Apple will be able to link this data to your profile. The processing that Facebook, Google or Apple performs is beyond the control of Talenthub and solely a matter between you Facebook, Google or Apple, who are the data controllers for this use.
Talenthub.io A/S
Skelbækgade 4, 4. tv.
1717 Copenhagen V
Denmark
CRN (CVR): 38623508